View source for Document Storage/Meeting Notes 2017-11-13

{{:Document Storage}}

==== Resources ====
[https://www.techsoupcanada.ca/en/directory/419 File Storage | TechSoup Canada]

[https://nextcloud.com/ Nextcloud] or [https://owncloud.org/ ownCloud]


==== Future Venues ====
* Communitech has indicated we can no longer use the Jellybean Room on Mondays
** but the room is available on Wednesdays 
*** but it's only available until 8:00pm
*** do we want to switch meeting days?
** Marc will check if there's any availability on Mondays
*** but the cost will probably be higher ($15/hr now)


* We were contacted by Reg from [https://www.1kingnorth.ca/ One King North] {{map|url=https://osm.org/go/ZXnboydI--?m=}}, a coworking space
** Reg indicated that "Also it's complimentary, so you don't have to pay for using our space to hold meetups"
** Marc followed up, was quoted £150 for using the space
*** Apparently, Reg was unclear in his communication


* Other possible venues:
** Old school board building (Marc has contacts, will investigate)
** [https://regionofwaterloo.cioc.ca/record/CND1557 Downtown Community Centre] {{map|url=https://osm.org/go/ZXnwWjXA--?m=}}
*** but they require all KWNPSA attendees to purchase memberships at $15/year
*** Paul Nijjar investigated for KWLUG; it was deemed unsuitable for a non-profit group
*** Bob's notes indicate there are also meeting room fees, insurance costs, and participants under 18 years old are not allowed.
** [https://www.descendantsbeer.com/ Descendants Beer & Beverage Co.] apparently has meeting facilities. Kirk will investigate. {{map|url=https://osm.org/go/ZXnwdGkY--?m=}}


==== Meeting Notes ====

===== Cloud Storage =====
* [https://www.office.com/ Microsoft Office 365]
** Lots of KWNPSA members use Office 365
** Default installation moves documents to US servers
** Microsoft will move documents to Canadian servers on request
*** but this may take up to seven years


* Cloud horror stories: 
**Company advertising genetic testing services stored data in the cloud
*** then sold people's personal genetic data to a pharmaceutical or insurance company
** Genealogy company acquired data stored "freely available" from individuals' web sites
*** Now sells this data, and it is not available to the original authors
*** Suggestion: "Poison the well" by creating a "Fake Uncle Ralph" to prove authorship (see [[Wikipedia:Trap street]])


* [https://gsuite.google.com/features/ Google G Suite] (Google Docs)





==== Future Topics ====
* [[Document Management]]: There are specialized software tools to manage your documents, provide version control, allow staff to checkout documents for exclusive access, and to provide indexing and search tools. What do you use?



[[Category:KWNPSA Meeting Notes]]