Difference between revisions of "KW Linuxfest/Meeting-2017-05-31"

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== Mumble Meeting of 31 May 2017 ==
 
== Mumble Meeting of 31 May 2017 ==
 +
 +
__TOC__
  
 
==== Agenda ====
 
==== Agenda ====
Line 14: Line 16:
  
 
==== Meeting Notes ====
 
==== Meeting Notes ====
 +
:'''Participants''': Colin J. Mills; [[User:MarcPare|Mark Paré]]; [[User:BobJonkman|BobJonkman]]
 +
:'''Audio''': [[File:KWLinuxFest-Meeting-2017-05-31.ogg]] (25m45s, 21.6 MB, [http://sobac.com/mediawiki/images/f/ff/KWLinuxFest-Meeting-2017-05-31.ogg Play])
 +
 +
* Venue?
 +
** Vehikl worked well
 +
** Colin is back at school, so Conestoga College is better
 +
** Colin will arrange booking, forms to fill in, &c
 +
* Funding
 +
** There will be a registration fee of $5.00 to $10.00
 +
** Marc will investigate funding from "Kitchener Waterloo Foundation"
 +
** Payment?
 +
*** Online: encourages people to come once registered; ensure payments are actually received
 +
** Expenses?
 +
*** Printing?
 +
*** Rental Venue? No, college is no cost.
 +
*** Pizza and coffee need to be paid
 +
*** Marketing?
 +
**** Posters on lampposts?
 +
**** Marc will cover marketing and expenses
 +
** Equipment?
 +
*** Marc may ahve some coffee cups
 +
*** Venue will have some equipment
 +
*** College does require ordering chairs, &c.
 +
** Streaming video
 +
*** through the college? AV department?
 +
*** Maybe just a recording, not a livestream
 +
*** Using LibrePlanet streaming software as part of a talk (cell phones, webcams)
 +
 +
 +
 +
* Attendance?
 +
** Was sparse last year
 +
** Don't cap registrations, it discourages people from registering if it appears full
 +
** In marketing materials and registration forms indicate there's a maximum, but continue to accept registrations anyway
 +
* What worked, what didn't?
 +
** Past year (2017) talks were more interesting
 +
** Interactive presentations?
 +
** Time allocations? Presentations, then workshops (so they can run over)
 +
** What kinds of workshops? Put request for workshops in Call For Papers
 +
** CFP to be released on 10 June
 +
** Multiple streams? Presentations and workshops
 +
*** Needs more attendance (30+)
 +
** More marketing needed to increase attendance numbers
 +
** Model on Software Freedom Day? http://wiki.softwarefreedomday.org/2014/Canada/Kitchener/TWC
 +
 +
* Registrations
 +
** Use [https://www.eventbrite.ca/ Eventbrite]?
 +
 +
* Exhibitors
 +
** User groups eg. [[KWNPSA]], [[KWCrypto]], KWLUG, LibreOffice &c.
 +
 +
* Call for Papers
 +
** December for deadline?
 +
** More advertising after speakers are established
 +
** Selection committee for choosing papers: Colin, Marc, Paul Nijjar, Verdi R-D, Bob.
 +
 +
* Commercial Sponsor
 +
** eSentire, Clearpath Robotics, Shopify, Dejero, Vehikl, Aeryon
 +
** $100 sponsorship?
 +
*** funds posters, banners
 +
*** Have a page for requesting sponsorships
 +
 +
* Website http://kwlinuxfest.ca
 +
** Request for Sponsors page
 +
** Back end wiki for organization on kwlinuxfest.ca site?
 +
 +
 +
Meeting notes by Bob Jonkman
  
 
==== Text Channel ====
 
==== Text Channel ====
Line 47: Line 117:
 
</pre>
 
</pre>
  
−
[[Category:KWLinuxFest]]
+
[[Category:KW Linuxfest/Past Organizational Meetings]]

Latest revision as of 15:43, 13 December 2017

Mumble Meeting of 31 May 2017

Agenda

  • Where to hold it. (Conestoga College Again This year )
  • Funding ( I am happy to put up some of the funds but I know we had talked about it.)
  • Attendance (How to increase)
  • Payment at the door or online.
  • Call for papers on June 10th


Meeting Notes

Participants: Colin J. Mills; Mark Paré; BobJonkman
Audio: (25m45s, 21.6 MB, Play)
  • Venue?
    • Vehikl worked well
    • Colin is back at school, so Conestoga College is better
    • Colin will arrange booking, forms to fill in, &c
  • Funding
    • There will be a registration fee of $5.00 to $10.00
    • Marc will investigate funding from "Kitchener Waterloo Foundation"
    • Payment?
      • Online: encourages people to come once registered; ensure payments are actually received
    • Expenses?
      • Printing?
      • Rental Venue? No, college is no cost.
      • Pizza and coffee need to be paid
      • Marketing?
        • Posters on lampposts?
        • Marc will cover marketing and expenses
    • Equipment?
      • Marc may ahve some coffee cups
      • Venue will have some equipment
      • College does require ordering chairs, &c.
    • Streaming video
      • through the college? AV department?
      • Maybe just a recording, not a livestream
      • Using LibrePlanet streaming software as part of a talk (cell phones, webcams)


  • Attendance?
    • Was sparse last year
    • Don't cap registrations, it discourages people from registering if it appears full
    • In marketing materials and registration forms indicate there's a maximum, but continue to accept registrations anyway
  • What worked, what didn't?
    • Past year (2017) talks were more interesting
    • Interactive presentations?
    • Time allocations? Presentations, then workshops (so they can run over)
    • What kinds of workshops? Put request for workshops in Call For Papers
    • CFP to be released on 10 June
    • Multiple streams? Presentations and workshops
      • Needs more attendance (30+)
    • More marketing needed to increase attendance numbers
    • Model on Software Freedom Day? http://wiki.softwarefreedomday.org/2014/Canada/Kitchener/TWC
  • Call for Papers
    • December for deadline?
    • More advertising after speakers are established
    • Selection committee for choosing papers: Colin, Marc, Paul Nijjar, Verdi R-D, Bob.
  • Commercial Sponsor
    • eSentire, Clearpath Robotics, Shopify, Dejero, Vehikl, Aeryon
    • $100 sponsorship?
      • funds posters, banners
      • Have a page for requesting sponsorships
  • Website http://kwlinuxfest.ca
    • Request for Sponsors page
    • Back end wiki for organization on kwlinuxfest.ca site?


Meeting notes by Bob Jonkman

Text Channel

[7:44 PM] Connecting to server kwvoip.ca.
[7:44 PM] Connected.
[7:44 PM] Welcome message:
Welcome to this server running Murmur.
Enjoy your stay!


[7:52 PM] To Root: http://hackerpublicradio.org/eps.php?id=2242

[7:59 PM] (Channel) cjm: * Where to hold it. (Conestoga College Again This year )

* Funding ( I am happy to put up some of the funds but I know we had talked about it.)

* Attendance (How to increase)

* Payment at the door or online.

* Call for papers on June 10th

[8:07 PM] (Channel) Marc: eventbrite.ca --- online tickets

[8:13 PM] To Root: http://wiki.softwarefreedomday.org/2014/Canada/Kitchener/TWC

[8:28 PM] To Root: irc:irc.freenode.net/#ubuntu-ca

[8:32 PM] cjm disconnected.
[8:32 PM] Marc disconnected.
[8:33 PM] Recording stopped
Retrieved from "https://sobac.com/mediawiki/index.php?title=KW_Linuxfest/Meeting-2017-05-31&oldid=1805"