KW Linuxfest/Meeting-2017-12-09

Meeting Notes

KW LinuxFest -- Saturday, 12 May 2017 (* New date)

Date: 09 December 2017

Present: Colin, Marc, Sean

Regrets: Bob

• College strike is now over, however the impact on Colin's schedule is considerable
• the KW LinuxFest scheduled for January has been rescheduled to 12 May 2017
• in order to reduce Colin's LInuxFest work load, the other organizers will divide up the tasks

Action items

• Colin will serve as the group's hub and answer questions
  • Colin will check to see if Vehikl will still be sponsor for the event
  • will check with speakers to see if they are available for the new date
  • will re-open paper submission for another determined amount of time

• Sean
  • alternative venue location
  • take care of mail server
  • help Colin with website
  • seek sponsorship
  • will consult his father re: possible sponsorship, donor, etc. suggestions

• Marc -- once new venue location is found
  • will take care of marketing
  • will send around a budget plan to organizers for our total costs estimate
    • ultimately to show to potential sponsor/donors
  • will look for grant from the KW Community Foundation
  • will look into possibility of Communitech sponsorship
  • will post posters around town
  • will supply a button-maker for the event
  • as per previous plan, Marc will contact various Linux-related organizations and see if they could supply us with stickers for a sticker exchange table
  • will try to organize a LibreOffice "Bugfest" or "Hackfest" or just an easy "QA triage" even

• Bob
  • update wiki with a new schedule for the 12 May event - https://sobac.com/wiki/KW_Linuxfest -- suggestion from Marc
    • Organizational Schedule page, Organizational Calendar and Event Calendar updated -- BobJonkman (talk) 15:29, 13 December 2017 (EST)
    • I've tried to align milestone events (registration, calls for sponsorship/exhibitors/papers) with meeting dates
  • once website/venue updated ... spread news to various social media channels/calendars of the change, Sean and Marc can help -- suggestion from Marc
    • Announcements have been sent to mailing lists for various tech user groups. -- BobJonkman (talk) 09:31, 13 December 2017 (EST)

Still to Plan ...

• • food -- Sean suggests pizza and drinks would be easiest ... unless we can get a sponsor for food -- Marc
  • swag -- do we want any? estimate of costs needed for possible donation money to help out with this
  • buttons will be free from Marc (button blanks come with the purchase of the button maker)
  • other swag item suggestions?

Next meeting as per usual over Mumble unless we do another face to face.