KW Linuxfest/Meeting-2017-12-09

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Meeting Notes

KW LinuxFest -- Saturday, 12 May 2017 (* New date)

Date: 09 December 2017
Present: Colin, Marc, Sean
Regrets: Bob
Previous Meeting
KW Linuxfest/Meeting-2017-11-26


  • College strike is now over, however the impact on Colin's schedule is considerable
  • the KW LinuxFest scheduled for January has been rescheduled to 12 May 2017
  • in order to reduce Colin's LInuxFest work load, the other organizers will divide up the tasks

Action items

  • Colin will serve as the group's hub and answer questions
    • Colin will check to see if Vehikl will still be sponsor for the event
    • will check with speakers to see if they are available for the new date
    • will re-open paper submission for another determined amount of time
  • Sean
    • alternative venue location
    • take care of mail server
    • help Colin with website
    • seek sponsorship
    • will consult his father re: possible sponsorship, donor, etc. suggestions
  • Marc -- once new venue location is found
    • will take care of marketing
    • will send around a budget plan to organizers for our total costs estimate
      • ultimately to show to potential sponsor/donors
    • will look for grant from the KW Community Foundation
    • will look into possibility of Communitech sponsorship
    • will post posters around town
    • will supply a button-maker for the event
    • as per previous plan, Marc will contact various Linux-related organizations and see if they could supply us with stickers for a sticker exchange table
    • will try to organize a LibreOffice "Bugfest" or "Hackfest" or just an easy "QA triage" even
  • Bob
    • update wiki with a new schedule for the 12 May event - https://sobac.com/wiki/KW_Linuxfest -- suggestion from Marc
    • once website/venue updated ... spread news to various social media channels/calendars of the change, Sean and Marc can help -- suggestion from Marc
      • Announcements have been sent to mailing lists for various tech user groups. -- BobJonkman (talk) 09:31, 13 December 2017 (EST)


Still to Plan ...

    • food -- Sean suggests pizza and drinks would be easiest ... unless we can get a sponsor for food -- Marc
    • swag -- do we want any? estimate of costs needed for possible donation money to help out with this
    • buttons will be free from Marc (button blanks come with the purchase of the button maker)
    • other swag item suggestions?

Next meeting as per usual over Mumble unless we do another face to face.