KW Linuxfest/Meeting-2017-05-31

Mumble Meeting of 31 May 2017

Agenda

• Where to hold it. (Conestoga College Again This year )

• Funding ( I am happy to put up some of the funds but I know we had talked about it.)

• Attendance (How to increase)

• Payment at the door or online.

• Call for papers on June 10th

Meeting Notes

Participants: Colin J. Mills; Mark Paré; BobJonkman

Audio: (25m45s, 21.6 MB, Play)

• Venue?
  • Vehikl worked well
  • Colin is back at school, so Conestoga College is better
  • Colin will arrange booking, forms to fill in, &c
• Funding
  • There will be a registration fee of $5.00 to $10.00
  • Marc will investigate funding from "Kitchener Waterloo Foundation"
  • Payment?
    • Online: encourages people to come once registered; ensure payments are actually received
  • Expenses?
    • Printing?
    • Rental Venue? No, college is no cost.
    • Pizza and coffee need to be paid
    • Marketing?
      • Posters on lampposts?
      • Marc will cover marketing and expenses
  • Equipment?
    • Marc may ahve some coffee cups
    • Venue will have some equipment
    • College does require ordering chairs, &c.
  • Streaming video
    • through the college? AV department?
    • Maybe just a recording, not a livestream
    • Using LibrePlanet streaming software as part of a talk (cell phones, webcams)

• Attendance?
  • Was sparse last year
  • Don't cap registrations, it discourages people from registering if it appears full
  • In marketing materials and registration forms indicate there's a maximum, but continue to accept registrations anyway
• What worked, what didn't?
  • Past year (2017) talks were more interesting
  • Interactive presentations?
  • Time allocations? Presentations, then workshops (so they can run over)
  • What kinds of workshops? Put request for workshops in Call For Papers
  • CFP to be released on 10 June
  • Multiple streams? Presentations and workshops
    • Needs more attendance (30+)
  • More marketing needed to increase attendance numbers
  • Model on Software Freedom Day? http://wiki.softwarefreedomday.org/2014/Canada/Kitchener/TWC

• Registrations
  • Use Eventbrite?

• Exhibitors
  • User groups eg. KWNPSA, KWCrypto, KWLUG, LibreOffice &c.

• Call for Papers
  • December for deadline?
  • More advertising after speakers are established
  • Selection committee for choosing papers: Colin, Marc, Paul Nijjar, Verdi R-D, Bob.

• Commercial Sponsor
  • eSentire, Clearpath Robotics, Shopify, Dejero, Vehikl, Aeryon
  • $100 sponsorship?
    • funds posters, banners
    • Have a page for requesting sponsorships

• Website http://kwlinuxfest.ca
  • Request for Sponsors page
  • Back end wiki for organization on kwlinuxfest.ca site?

Meeting notes by Bob Jonkman

Text Channel

[7:44 PM] Connecting to server kwvoip.ca.
[7:44 PM] Connected.
[7:44 PM] Welcome message:
Welcome to this server running Murmur.
Enjoy your stay!


[7:52 PM] To Root: http://hackerpublicradio.org/eps.php?id=2242

[7:59 PM] (Channel) cjm: * Where to hold it. (Conestoga College Again This year )

* Funding ( I am happy to put up some of the funds but I know we had talked about it.)

* Attendance (How to increase)

* Payment at the door or online.

* Call for papers on June 10th

[8:07 PM] (Channel) Marc: eventbrite.ca --- online tickets

[8:13 PM] To Root: http://wiki.softwarefreedomday.org/2014/Canada/Kitchener/TWC

[8:28 PM] To Root: irc:irc.freenode.net/#ubuntu-ca

[8:32 PM] cjm disconnected.
[8:32 PM] Marc disconnected.
[8:33 PM] Recording stopped