Difference between revisions of "KW Linuxfest/Meeting-2017-09-07"

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== [[KW Linuxfest/Meeting-2017-09-07|IRL Meeting on 18 August 2017]] ==
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== [[KW Linuxfest/Meeting-2017-09-07|IRL Meeting on Thursday, 7 September 2017]] ==
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:'''When''': 18 August 2017 from 8:00pm to 9:00pm {{ical|url=https://sobac.com/owncloud/s/HgmWQARgiWv6j4q/download?path=%2F&files=KW%20Linuxfest%20Organizational%20Meeting%20schedule.ics}}
 
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:'''Where''': [https://www.cafepyrus.com/ Cafe Pyrus], 16 Charles Street West, Kitchener {{map|url=https://osm.org/go/ZXnwTcaV--?node=1519993505}}
 
  
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; When: Thursday, 7 September 2017 from 7&#x3A;00pm <del datetime=2017-09-07">8&#x3A;00pm</del> to 9&#x3A;00pm {{ical|url=https://sobac.com/owncloud/s/HgmWQARgiWv6j4q/download?path=%2F&files=KW%20Linuxfest%20Organizational%20Meeting%20schedule.ics}}
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; Where: [http://www.theworkingcentre.org/queen-street-commons-cafe/170 Queen Street Commons Cafe], 43 Queen Street South, Kitchener {{map|url=https://osm.org/go/ZXnwTzPd?m&way=31719225}} <del datetime="2017-09-07"> Was: [https://www.cafepyrus.com/ Cafe Pyrus], 16 Charles Street West, Kitchener {{map|url=https://osm.org/go/ZXnwTcaV--?node=1519993505}}</del>
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; Previous meeting: [[KW Linuxfest/Meeting-2017-08-18]]
  
 
__TOC__
 
__TOC__
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for this meeting (in order of urgency)
 
for this meeting (in order of urgency)
 
* Wiki on KW Linuxfest Website ('''cjm''')
 
* Wiki on KW Linuxfest Website ('''cjm''')
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* Review: Letter to Exhibitors ('''Bob''')
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* Review: Letter to Exhibitors ('''Bob''') [[KW Linuxfest/Call For Exhibitors]]
 
* Sent: Letter to Sponsors ('''cjm''')
 
* Sent: Letter to Sponsors ('''cjm''')
 
* Colin will meet with Sean Howard (Silverwizard) ('''cjm''')
 
* Colin will meet with Sean Howard (Silverwizard) ('''cjm''')
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===== New Items =====
 
===== New Items =====
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* How to spend sponsorship money?
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** Banner
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** Program listing Presentation Schedule, Sponsors and Exhibitors
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** Swag? Buttons, stickers?
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* Exhibitor Information Tables
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** Entry fee?  We should allow at least one no-charge entry for each exhibitor.
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** How will this affect our budget for lunch?
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** What is the College's policy on Exhibitor sales at their info tables?
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* We're on Wikipedia! https://en.wikipedia.org/wiki/KW_Linuxfest
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** And got deleted in 7 hours!
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* Event Registration sites
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** WatCamp ([https://calendar.google.com/calendar/event?eid=OTY0Y2hxMGtodWhsOW81dWlnNGxna21vbTQgbmxrYzM5anQ0cDBuYmM0cGs5cGo3cDVmaDBAZw Done!])
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** [http://events.linuxfoundation.org/ Linux Foundation]
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** [http://lanyrd.com/places/kitchener/ Lanyrd - Conferences in Kitchener]
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* Code of Conduct? (I hate those things) See:
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** [https://libreplanet.org/wiki/LibrePlanet:About/Code_of_Conduct LibrePlanet: Code of Conduct]
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** [https://www.bsdcan.org/2017/harassment.php BSDCan]
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* Add your agenda items here (it's a Wiki!)
 
* Add your agenda items here (it's a Wiki!)
  
 
==== Meeting Notes ====
 
==== Meeting Notes ====
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:'''Participants''': TBD
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:'''Participants''': [[User:ColinJMills|Colin J. Mills]], [[User:BobJonkman|Bob Jonkman]], [[User:MarcPare|Marc Pare]], [[User:Silverwizard|Sean Howard]]
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:'''Audio File''': <!-- [[filename]] (xx MBytes, ##h##m) [http://fileurl Play] -->
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:'''Audio File''': Meeting was not recorded <!-- [[filename]] (xx MBytes, ##h##m) [http://fileurl Play] -->
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* There are delays with the Website (VPS problems)
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** Bob Jonkman will temporarily host aliases (eg. mailto:info@kwlinuxfest.ca -> colin.j.mills96@gmail.com
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** Bob will alsw set up a temporary mailing list mailto:organizers@kwlinuxfest.ca
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** Colin Mills will redirect the MX record for kwlinuxfest.ca to sobac.com
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* [[KW Linuxfest/Call For Exhibitors]] will be delayed until 1 October 2017
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** This lets us determine what funds we have from sponsors to allow complimentary lunches for exhibitor staff
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** Bob has contacted [http://www.digitalfreedomfoundation.org/ Digital Freedom Foundation], will contact [http://www.fsf.org/ Free Software Foundation] (through [https://libreplanet.ca LibrePlanet Ontario]) and [https://hackerpublicradio.org/ Hacker Public Radio]
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** Exhibitors will have Information Tables, not Vendor Booths (ie. no sales)
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** We will provide some extension cords and power bars (will Conestoga Facilities help?)
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* Colin to send out Call For Sponsors
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* Website content being worked on by volunteers at Vehikl
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* Venue will be confirmed within the next week
 +
** Additional administrative hurdles means we probably won't use the Conestoga College location again
 +
* Marc will submit the grant application as soon as venue is confirmed
 +
** Marc also has some grant-submitting software (will this be available to KW Linuxfest?)
 +
* Calendars and schedules are online, see [[KW Linuxfest#Organizational_Schedule_.28tentative.29]]
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** Bob to send e-mail with Nextcloud registration info
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** Bob to create additional meeting agenda pages on the Wiki
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* We should have a code of conduct. Please post links to samples at [[KW Linuxfest/Code of Conduct]] and we'll work on one for our next meeting
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** We will coordinate our efforts to recreate the Wikipedia page [[Wikipedia:KW Linuxfest]]
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* Non-sequitur: Colin is presenting at the [https://groups.drupal.org/waterloo-region-drupal-users-group Waterloo Region Drupal Users Group] meeting on 21 September 2017
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==== Text Channel ====
 
==== Text Channel ====
 
<pre style="white-space:pre-wrap;">
 
<pre style="white-space:pre-wrap;">
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To be added if the meeting is recorded
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Meeting was not recorded
 
</pre>
 
</pre>
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[[Category:KW Linuxfest/Past Organizational Meetings]]

Latest revision as of 16:45, 13 December 2017

IRL Meeting on Thursday, 7 September 2017

When
Thursday, 7 September 2017 from 7:00pm 8:00pm to 9:00pm iCal
Where
Queen Street Commons Cafe, 43 Queen Street South, Kitchener Map Was: Cafe Pyrus, 16 Charles Street West, Kitchener Map
Previous meeting
KW Linuxfest/Meeting-2017-08-18

Agenda

Deliverables

for this meeting (in order of urgency)

  • Wiki on KW Linuxfest Website (cjm)
  • Review: Letter to Exhibitors (Bob) KW Linuxfest/Call For Exhibitors
  • Sent: Letter to Sponsors (cjm)
  • Colin will meet with Sean Howard (Silverwizard) (cjm)
  • Transit availability posted on the Website (cjm)
  • Confirm Date and Venue (cjm)
  • Grant application (Marc)
  • .iCal files for presentation schedule, organizational meetings (Bob)
  • Info on submitted presentation proposals (cjm)
New Items
  • Add your agenda items here (it's a Wiki!)

Meeting Notes

Participants: Colin J. Mills, Bob Jonkman, Marc Pare, Sean Howard
Audio File: Meeting was not recorded
  • There are delays with the Website (VPS problems)
  • KW Linuxfest/Call For Exhibitors will be delayed until 1 October 2017
  • Colin to send out Call For Sponsors
  • Website content being worked on by volunteers at Vehikl
  • Venue will be confirmed within the next week
    • Additional administrative hurdles means we probably won't use the Conestoga College location again
  • Marc will submit the grant application as soon as venue is confirmed
    • Marc also has some grant-submitting software (will this be available to KW Linuxfest?)
  • Calendars and schedules are online, see KW Linuxfest#Organizational_Schedule_.28tentative.29
    • Bob to send e-mail with Nextcloud registration info
    • Bob to create additional meeting agenda pages on the Wiki
  • We should have a code of conduct. Please post links to samples at KW Linuxfest/Code of Conduct and we'll work on one for our next meeting



Text Channel

Meeting was not recorded
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