KW Linuxfest/Meeting-2017-09-07
Jump to navigation
Jump to search
IRL Meeting on Thursday, 7 September 2017
- When
- Thursday, 7 September 2017 from 7:00pm
8:00pmto 9:00pm iCal - Where
- Queen Street Commons Cafe, 43 Queen Street South, Kitchener Map
Was: Cafe Pyrus, 16 Charles Street West, Kitchener Map - Previous meeting
- KW Linuxfest/Meeting-2017-08-18
Contents
Agenda
Deliverables
for this meeting (in order of urgency)
- Wiki on KW Linuxfest Website (cjm)
- Review: Letter to Exhibitors (Bob) KW Linuxfest/Call For Exhibitors
- Sent: Letter to Sponsors (cjm)
- Colin will meet with Sean Howard (Silverwizard) (cjm)
- Transit availability posted on the Website (cjm)
- Confirm Date and Venue (cjm)
- Grant application (Marc)
- .iCal files for presentation schedule, organizational meetings (Bob)
- Info on submitted presentation proposals (cjm)
New Items
- How to spend sponsorship money?
- Banner
- Program listing Presentation Schedule, Sponsors and Exhibitors
- Swag? Buttons, stickers?
- Exhibitor Information Tables
- Entry fee? We should allow at least one no-charge entry for each exhibitor.
- How will this affect our budget for lunch?
- What is the College's policy on Exhibitor sales at their info tables?
- We're on Wikipedia! https://en.wikipedia.org/wiki/KW_Linuxfest
- And got deleted in 7 hours!
- Event Registration sites
- Code of Conduct? (I hate those things) See:
- Add your agenda items here (it's a Wiki!)
Meeting Notes
- Participants: Colin J. Mills, Bob Jonkman, Marc Pare, Sean Howard
- Audio File: Meeting was not recorded
- There are delays with the Website (VPS problems)
- Bob Jonkman will temporarily host aliases (eg. mailto:info@kwlinuxfest.ca -> colin.j.mills96@gmail.com
- Bob will alsw set up a temporary mailing list mailto:organizers@kwlinuxfest.ca
- Colin Mills will redirect the MX record for kwlinuxfest.ca to sobac.com
- KW Linuxfest/Call For Exhibitors will be delayed until 1 October 2017
- This lets us determine what funds we have from sponsors to allow complimentary lunches for exhibitor staff
- Bob has contacted Digital Freedom Foundation, will contact Free Software Foundation (through LibrePlanet Ontario) and Hacker Public Radio
- Exhibitors will have Information Tables, not Vendor Booths (ie. no sales)
- We will provide some extension cords and power bars (will Conestoga Facilities help?)
- Colin to send out Call For Sponsors
- Website content being worked on by volunteers at Vehikl
- Venue will be confirmed within the next week
- Additional administrative hurdles means we probably won't use the Conestoga College location again
- Marc will submit the grant application as soon as venue is confirmed
- Marc also has some grant-submitting software (will this be available to KW Linuxfest?)
- Calendars and schedules are online, see KW Linuxfest#Organizational_Schedule_.28tentative.29
- Bob to send e-mail with Nextcloud registration info
- Bob to create additional meeting agenda pages on the Wiki
- We should have a code of conduct. Please post links to samples at KW Linuxfest/Code of Conduct and we'll work on one for our next meeting
- We will coordinate our efforts to recreate the Wikipedia page Wikipedia:KW Linuxfest
- Non-sequitur: Colin is presenting at the Waterloo Region Drupal Users Group meeting on 21 September 2017
Text Channel
Meeting was not recorded
