Difference between revisions of "KW Linuxfest/Meeting-2018-08-23"
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* Stability of infrastructure | * Stability of infrastructure | ||
* KW Linuxfest Foundation | * KW Linuxfest Foundation | ||
+ | |||
==== Meeting Notes ==== | ==== Meeting Notes ==== | ||
− | + | This was a joint meeting of ''KW Linuxfest'' and [https://kwvoip.ca/ KWVoIP] | |
: '''Participants''': [[User:ColinJMills|Colin J. Mills]] (KW Linuxfest), [[User:MarcPare|Marc Paré]] (KW Linuxfest), [[User:Silverwizard|Sean Howard]] (KW Linuxfest), [[User:BobJonkman|Bob Jonkman]] (KW Linuxfest, KWVoIP), Brian Bentley (KWVoIP), Sandy Hunter (KWVoIP), Willem Jonkman | : '''Participants''': [[User:ColinJMills|Colin J. Mills]] (KW Linuxfest), [[User:MarcPare|Marc Paré]] (KW Linuxfest), [[User:Silverwizard|Sean Howard]] (KW Linuxfest), [[User:BobJonkman|Bob Jonkman]] (KW Linuxfest, KWVoIP), Brian Bentley (KWVoIP), Sandy Hunter (KWVoIP), Willem Jonkman | ||
:'''Audio File''': none <!-- [[filename]] (xx MBytes, ##h##m) [http://fileurl Play] --> | :'''Audio File''': none <!-- [[filename]] (xx MBytes, ##h##m) [http://fileurl Play] --> | ||
Line 35: | Line 35: | ||
*** Easy to update | *** Easy to update | ||
*** Registration facility (to be done later) | *** Registration facility (to be done later) | ||
+ | |||
* Mail server ->'''Sean Howard''' | * Mail server ->'''Sean Howard''' | ||
Line 54: | Line 55: | ||
** Currently on SOBAC server | ** Currently on SOBAC server | ||
** To be used as main calendar repository | ** To be used as main calendar repository | ||
− | *** Organizational | + | *** Organizational (currently https://sobac.com/owncloud/index.php/apps/calendar/p/JP0CQQ8I7G8AVB2N ) |
− | *** Event Schedule | + | *** Event Schedule (currently https://sobac.com/owncloud/index.php/apps/calendar/p/IDSJNUQZBOK4S36P ) |
− | ** To be used as file sharing server | + | ** To be used as file sharing server (currently https://sobac.com/owncloud/s/HgmWQARgiWv6j4q ) |
+ | |||
===== KW Linuxfest Foundation ===== | ===== KW Linuxfest Foundation ===== | ||
* A formal organization is needed | * A formal organization is needed | ||
− | Board of Directors | + | * Board of Directors |
** Executive Officers appointed: | ** Executive Officers appointed: | ||
*** Chief Executive Officer (President): Colin J. Mills | *** Chief Executive Officer (President): Colin J. Mills | ||
Line 69: | Line 71: | ||
− | * Grants: | + | * Grants: ->'''Marc Paré''' |
+ | ** Grantors will need a history of the organization | ||
+ | *** Interview on ''Hacker Public Radio'': https://hackerpublicradio.org/eps.php?id=2242 | ||
+ | *** Meeting minutes available on wiki: https://sobac.com/wiki/Category:KW_Linuxfest/Past_Organizational_Meetings | ||
+ | ** Keep existing server https://kwlinuxfest.ca/ online for reference (until new server is available) | ||
+ | |||
+ | |||
+ | * Set up bank account: ->'''Marc Paré''' | ||
+ | ** Banks will need list of Board of Directors; [https://sobac.com/mediawiki/index.php?title=KW_Linuxfest/Meeting-2018-08-23#KW_Linuxfest_Foundation see these minutes]. | ||
+ | ** Bank or Credit Union? | ||
+ | *** Mark will use the same institution he's used before | ||
+ | ** Co-signers will be Colin J. Mills (CEO) and Marc Paré (CFO) | ||
+ | |||
+ | |||
+ | * Need Master Business License: ->'''Marc Paré''' | ||
+ | ** Cost: about $60 | ||
+ | ** Needed for operating an organization with a name | ||
+ | *** Proper styling: ''KW Linuxfest'' (capital KW, space, initial capital L, ''Linuxfest'' one word, no spaces) | ||
+ | |||
+ | |||
+ | * ->'''Marc Paré''' to look into ''Linux Foundation'' requirements for using ''Linux'' in the organization's name: https://www.linuxmark.org/ | ||
+ | |||
+ | |||
+ | * Partnering with other Linux groups ('''Later''') | ||
+ | ** Local groups: | ||
+ | *** [https://kwlug.org/ KWLUG] | ||
+ | *** [https://kwvoip.ca/ KWVoIP] | ||
+ | *** [https://kwnpsa.ca/ KWNPSA] | ||
+ | ** Check [https://watcamp.com/ WatCamp Calendar] for others | ||
+ | * Reach out to Ohio Linuxfest: https://ohiolinux.org/ | ||
+ | ** Check with John Kerr ->'''Bob Jonkman''' | ||
+ | * BSDCan in Ottawa: https://www.bsdcan.org/ | ||
+ | * DebConf (Debian Developer Conference): https://debconf.org/ | ||
+ | |||
+ | |||
+ | * Venues | ||
+ | ** Potential venue: [https://www.registrytheatre.com/renting/ Registry Theatre], $450 (?) | ||
+ | |||
+ | |||
+ | * The ''KW Linuxfest Executive Board'' should have regular meetings | ||
+ | ** Monthly meetings to be held on Mumble | ||
+ | ** IRL meetings to be held as necessary at Egg Roll King Restaurant | ||
+ | ** Meetings will be more frequent as an event date approaches | ||
+ | |||
+ | |||
+ | * Time window for conference? ('''Later!''') | ||
+ | ** Not in January, conflicts with StarCon https://starcon.io/ | ||
+ | ** Not August to October 2019 (conflicts with Bob's schedule) | ||
+ | |||
+ | |||
+ | * '''First priority: Infrastructure!!!''' | ||
+ | |||
+ | |||
+ | * Text/Copy to display on website? | ||
+ | ** ->'''CJM''' will create, send to organizers mailing list for approval | ||
+ | ** Include the phrase: ''Established 2016'' | ||
+ | |||
+ | |||
+ | * Technical organizers to send their SSH keys to Sean Howard mailto:seanhoward@kwlinuxfest.ca for access to server | ||
+ | |||
+ | |||
+ | * Logo for ''KW Linuxfest''? | ||
+ | ** ->'''Willem Jonkman''' will create a logo | ||
+ | ** ->'''Marc Paré''' will order business cards once a logo is created | ||
+ | |||
+ | |||
+ | * Suggestions for presentations (Brian Bentley) | ||
+ | ** Presentation at a beginner level | ||
+ | *** eg. Sandeep Johri's ''An End User Journey'': https://kwlug.org/node/1118 | ||
+ | *** "Want to try Linux?" | ||
+ | ** "Linux Projects", eg. ''Open Trip Planner'' https://www.opentripplanner.org/ | ||
+ | ** Tim Hortons uses Linux | ||
+ | |||
+ | |||
+ | * Bring in others to make presentations | ||
+ | ** instead of having ''KW Linuxfest'' board members make presentations | ||
+ | ** But we can still be a fallback in case of lack of presenters | ||
+ | |||
+ | |||
+ | * Need a marketing person | ||
+ | ** Twitter, &c. | ||
+ | ** Time consuming! | ||
+ | ** Is marketing all done on Social Media? | ||
+ | *** No, still a need for posters, newspaper ads, radio ads | ||
+ | *** Also programmes for conference day | ||
+ | * '''But Platform First!!!!!''' | ||
+ | |||
+ | |||
+ | * Attendees: | ||
+ | ** UofW Computer Science Club: https://csclub.uwaterloo.ca/ | ||
+ | |||
+ | |||
+ | * Presenters | ||
+ | ** ''Cryptography, Security, and Privacy (CrySP) Research Group'': https://crysp.uwaterloo.ca/ | ||
+ | ** '' Centre for Applied Cryptographic Research (CACR)'': http://cacr.uwaterloo.ca/ | ||
+ | |||
+ | |||
+ | * Swag: | ||
+ | ** ''KW Linuxfest'' hats and T-shirts would be awesome | ||
+ | ** '''Later!!!''' | ||
+ | |||
+ | * Domain Registrar for kwlinuxfest.ca | ||
+ | ** We will use ''Andron Domains'', owned by Randall Howard | ||
+ | * Are we trying to recapture this year's conference? | ||
+ | ** This does not give us much time | ||
+ | ** We will target next year, maybe early summer, or better in November 2019 | ||
+ | ** Universities: Make sure we get student participation (avoid exams, &c) | ||
+ | ==== Future Meeting Topics ==== | ||
+ | * Sponsorships | ||
+ | ** Conflicts between competitors | ||
+ | ** Have sponsorships for a specific presentation | ||
+ | Meeting adjourned 9:02pm | ||
+ | Meeting Notes taken by Bob Jonkman | ||
[[Category:KW Linuxfest/Past Organizational Meetings]] | [[Category:KW Linuxfest/Past Organizational Meetings]] |
Latest revision as of 01:20, 24 August 2018
KW Linuxfest/Meeting-2018-08-23
- When: 23 August 2018 from 7:00pm to 9:00pm iCal
- Where: Egg Roll King Restaurant, 85 Courtland Avenue East, Kitchener, Ontario Map
Contents
Agenda
Deliverables
for this meeting (in order of urgency)
- Stability of infrastructure
- KW Linuxfest Foundation
Meeting Notes
This was a joint meeting of KW Linuxfest and KWVoIP
- Participants: Colin J. Mills (KW Linuxfest), Marc Paré (KW Linuxfest), Sean Howard (KW Linuxfest), Bob Jonkman (KW Linuxfest, KWVoIP), Brian Bentley (KWVoIP), Sandy Hunter (KWVoIP), Willem Jonkman
- Audio File: none
Meeting start: 8:00pm
Priorities
- First: Get solid platform
- VULTR will be the host
- Web:
- Transfer web page ->CJM
- To contain info about KW Linuxfest; HTML to be as static as possible
- Easy to update
- Registration facility (to be done later)
- Transfer web page ->CJM
- Mail server ->Sean Howard
- Mailing lists:
- Organizers (currently on SOBAC server)
- Participants (exhibitors and presenters)
- Newsletter
- Mailing lists:
- Mumble server (Murmur) ->Sean Howard
- We're currently using the one on kwvoip.ca's server
- Mediawiki ->Sean Howard
- Currently on SOBAC server: http://sobac.com/wiki/KW_Linuxfest
- Nextcloud ->Sean Howard
- Currently on SOBAC server
- To be used as main calendar repository
- Organizational (currently https://sobac.com/owncloud/index.php/apps/calendar/p/JP0CQQ8I7G8AVB2N )
- Event Schedule (currently https://sobac.com/owncloud/index.php/apps/calendar/p/IDSJNUQZBOK4S36P )
- To be used as file sharing server (currently https://sobac.com/owncloud/s/HgmWQARgiWv6j4q )
KW Linuxfest Foundation
- A formal organization is needed
- Board of Directors
- Executive Officers appointed:
- Chief Executive Officer (President): Colin J. Mills
- Chief Financial Officer (Treasurer): Marc Paré
- Chief Technical Officer (SysAdmin): Sean Howard
- Secretary: Bob Jonkman
- Executive Officers appointed:
- Grants: ->Marc Paré
- Grantors will need a history of the organization
- Interview on Hacker Public Radio: https://hackerpublicradio.org/eps.php?id=2242
- Meeting minutes available on wiki: https://sobac.com/wiki/Category:KW_Linuxfest/Past_Organizational_Meetings
- Keep existing server https://kwlinuxfest.ca/ online for reference (until new server is available)
- Grantors will need a history of the organization
- Set up bank account: ->Marc Paré
- Banks will need list of Board of Directors; see these minutes.
- Bank or Credit Union?
- Mark will use the same institution he's used before
- Co-signers will be Colin J. Mills (CEO) and Marc Paré (CFO)
- Need Master Business License: ->Marc Paré
- Cost: about $60
- Needed for operating an organization with a name
- Proper styling: KW Linuxfest (capital KW, space, initial capital L, Linuxfest one word, no spaces)
- ->Marc Paré to look into Linux Foundation requirements for using Linux in the organization's name: https://www.linuxmark.org/
- Partnering with other Linux groups (Later)
- Local groups:
- Check WatCamp Calendar for others
- Reach out to Ohio Linuxfest: https://ohiolinux.org/
- Check with John Kerr ->Bob Jonkman
- BSDCan in Ottawa: https://www.bsdcan.org/
- DebConf (Debian Developer Conference): https://debconf.org/
- Venues
- Potential venue: Registry Theatre, $450 (?)
- The KW Linuxfest Executive Board should have regular meetings
- Monthly meetings to be held on Mumble
- IRL meetings to be held as necessary at Egg Roll King Restaurant
- Meetings will be more frequent as an event date approaches
- Time window for conference? (Later!)
- Not in January, conflicts with StarCon https://starcon.io/
- Not August to October 2019 (conflicts with Bob's schedule)
- First priority: Infrastructure!!!
- Text/Copy to display on website?
- ->CJM will create, send to organizers mailing list for approval
- Include the phrase: Established 2016
- Technical organizers to send their SSH keys to Sean Howard mailto:seanhoward@kwlinuxfest.ca for access to server
- Logo for KW Linuxfest?
- ->Willem Jonkman will create a logo
- ->Marc Paré will order business cards once a logo is created
- Suggestions for presentations (Brian Bentley)
- Presentation at a beginner level
- eg. Sandeep Johri's An End User Journey: https://kwlug.org/node/1118
- "Want to try Linux?"
- "Linux Projects", eg. Open Trip Planner https://www.opentripplanner.org/
- Tim Hortons uses Linux
- Presentation at a beginner level
- Bring in others to make presentations
- instead of having KW Linuxfest board members make presentations
- But we can still be a fallback in case of lack of presenters
- Need a marketing person
- Twitter, &c.
- Time consuming!
- Is marketing all done on Social Media?
- No, still a need for posters, newspaper ads, radio ads
- Also programmes for conference day
- But Platform First!!!!!
- Attendees:
- UofW Computer Science Club: https://csclub.uwaterloo.ca/
- Presenters
- Cryptography, Security, and Privacy (CrySP) Research Group: https://crysp.uwaterloo.ca/
- Centre for Applied Cryptographic Research (CACR): http://cacr.uwaterloo.ca/
- Swag:
- KW Linuxfest hats and T-shirts would be awesome
- Later!!!
- Domain Registrar for kwlinuxfest.ca
- We will use Andron Domains, owned by Randall Howard
- Are we trying to recapture this year's conference?
- This does not give us much time
- We will target next year, maybe early summer, or better in November 2019
- Universities: Make sure we get student participation (avoid exams, &c)
Future Meeting Topics
- Sponsorships
- Conflicts between competitors
- Have sponsorships for a specific presentation
Meeting adjourned 9:02pm
Meeting Notes taken by Bob Jonkman