KW Linuxfest/Meeting-2018-08-23

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KW Linuxfest/Meeting-2018-08-23

When: 23 August 2018 from 7:00pm to 9:00pm iCal
Where: Egg Roll King Restaurant, 85 Courtland Avenue East, Kitchener, Ontario Map


Agenda

Deliverables

for this meeting (in order of urgency)

  • Stability of infrastructure
  • KW Linuxfest Foundation


Meeting Notes

This was a joint meeting of KW Linuxfest and KWVoIP

Participants: Colin J. Mills (KW Linuxfest), Marc Paré (KW Linuxfest), Sean Howard (KW Linuxfest), Bob Jonkman (KW Linuxfest, KWVoIP), Brian Bentley (KWVoIP), Sandy Hunter (KWVoIP), Willem Jonkman
Audio File: none

Meeting start: 8:00pm

Priorities
  • First: Get solid platform


  • Web:
    • Transfer web page ->CJM
      • To contain info about KW Linuxfest; HTML to be as static as possible
      • Easy to update
      • Registration facility (to be done later)


  • Mail server ->Sean Howard
    • Mailing lists:
      • Organizers (currently on SOBAC server)
      • Participants (exhibitors and presenters)
      • Newsletter


  • Mumble server (Murmur) ->Sean Howard
    • We're currently using the one on kwvoip.ca's server




KW Linuxfest Foundation
  • A formal organization is needed
  • Board of Directors
    • Executive Officers appointed:
      • Chief Executive Officer (President): Colin J. Mills
      • Chief Financial Officer (Treasurer): Marc Paré
      • Chief Technical Officer (SysAdmin): Sean Howard
      • Secretary: Bob Jonkman



  • Set up bank account: ->Marc Paré
    • Banks will need list of Board of Directors; see these minutes.
    • Bank or Credit Union?
      • Mark will use the same institution he's used before
    • Co-signers will be Colin J. Mills (CEO) and Marc Paré (CFO)


  • Need Master Business License: ->Marc Paré
    • Cost: about $60
    • Needed for operating an organization with a name
      • Proper styling: KW Linuxfest (capital KW, space, initial capital L, Linuxfest one word, no spaces)





  • The KW Linuxfest Executive Board should have regular meetings
    • Monthly meetings to be held on Mumble
    • IRL meetings to be held as necessary at Egg Roll King Restaurant
    • Meetings will be more frequent as an event date approaches


  • Time window for conference? (Later!)
    • Not in January, conflicts with StarCon https://starcon.io/
    • Not August to October 2019 (conflicts with Bob's schedule)


  • First priority: Infrastructure!!!


  • Text/Copy to display on website?
    • ->CJM will create, send to organizers mailing list for approval
    • Include the phrase: Established 2016



  • Logo for KW Linuxfest?
    • ->Willem Jonkman will create a logo
    • ->Marc Paré will order business cards once a logo is created



  • Bring in others to make presentations
    • instead of having KW Linuxfest board members make presentations
    • But we can still be a fallback in case of lack of presenters


  • Need a marketing person
    • Twitter, &c.
    • Time consuming!
    • Is marketing all done on Social Media?
      • No, still a need for posters, newspaper ads, radio ads
      • Also programmes for conference day
  • But Platform First!!!!!




  • Swag:
    • KW Linuxfest hats and T-shirts would be awesome
    • Later!!!


  • Domain Registrar for kwlinuxfest.ca
    • We will use Andron Domains, owned by Randall Howard


  • Are we trying to recapture this year's conference?
    • This does not give us much time
    • We will target next year, maybe early summer, or better in November 2019
    • Universities: Make sure we get student participation (avoid exams, &c)


Future Meeting Topics

  • Sponsorships
    • Conflicts between competitors
    • Have sponsorships for a specific presentation


Meeting adjourned 9:02pm

Meeting Notes taken by Bob Jonkman

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