KW Linuxfest/Meeting-2018-08-23

KW Linuxfest/Meeting-2018-08-23

When: 23 August 2018 from 7:00pm to 9:00pm iCal

Where: Egg Roll King Restaurant, 85 Courtland Avenue East, Kitchener, Ontario Map

Agenda

Deliverables

for this meeting (in order of urgency)

• Stability of infrastructure
• KW Linuxfest Foundation

Meeting Notes

This was a joint meeting of KW Linuxfest and KWVoIP

Participants: Colin J. Mills (KW Linuxfest), Marc Paré (KW Linuxfest), Sean Howard (KW Linuxfest), Bob Jonkman (KW Linuxfest, KWVoIP), Brian Bentley (KWVoIP), Sandy Hunter (KWVoIP), Willem Jonkman

Audio File: none

Meeting start: 8:00pm

Priorities

• First: Get solid platform
  • VULTR will be the host

• Web:
  • Transfer web page ->CJM
    • To contain info about KW Linuxfest; HTML to be as static as possible
    • Easy to update
    • Registration facility (to be done later)

• Mail server ->Sean Howard
  • Mailing lists:
    • Organizers (currently on SOBAC server)
    • Participants (exhibitors and presenters)
    • Newsletter

• Mumble server (Murmur) ->Sean Howard
  • We're currently using the one on kwvoip.ca's server

• Mediawiki ->Sean Howard
  • Currently on SOBAC server: http://sobac.com/wiki/KW_Linuxfest

• Nextcloud ->Sean Howard
  • Currently on SOBAC server
  • To be used as main calendar repository
    • Organizational (currently https://sobac.com/owncloud/index.php/apps/calendar/p/JP0CQQ8I7G8AVB2N )
    • Event Schedule (currently https://sobac.com/owncloud/index.php/apps/calendar/p/IDSJNUQZBOK4S36P )
  • To be used as file sharing server (currently https://sobac.com/owncloud/s/HgmWQARgiWv6j4q )

KW Linuxfest Foundation

• A formal organization is needed

• Board of Directors
  • Executive Officers appointed:
    • Chief Executive Officer (President): Colin J. Mills
    • Chief Financial Officer (Treasurer): Marc Paré
    • Chief Technical Officer (SysAdmin): Sean Howard
    • Secretary: Bob Jonkman

• Grants: ->Marc Paré
  • Grantors will need a history of the organization
    • Interview on Hacker Public Radio: https://hackerpublicradio.org/eps.php?id=2242
    • Meeting minutes available on wiki: https://sobac.com/wiki/Category:KW_Linuxfest/Past_Organizational_Meetings
  • Keep existing server https://kwlinuxfest.ca/ online for reference (until new server is available)

• Set up bank account: ->Marc Paré
  • Banks will need list of Board of Directors; see these minutes.
  • Bank or Credit Union?
    • Mark will use the same institution he's used before
  • Co-signers will be Colin J. Mills (CEO) and Marc Paré (CFO)

• Need Master Business License: ->Marc Paré
  • Cost: about $60
  • Needed for operating an organization with a name
    • Proper styling: KW Linuxfest (capital KW, space, initial capital L, Linuxfest one word, no spaces)

• ->Marc Paré to look into Linux Foundation requirements for using Linux in the organization's name: https://www.linuxmark.org/

• Partnering with other Linux groups (Later)
  • Local groups:
    • KWLUG
    • KWVoIP
    • KWNPSA
  • Check WatCamp Calendar for others
• Reach out to Ohio Linuxfest: https://ohiolinux.org/
  • Check with John Kerr ->Bob Jonkman
• BSDCan in Ottawa: https://www.bsdcan.org/
• DebConf (Debian Developer Conference): https://debconf.org/

• Venues
  • Potential venue: Registry Theatre, $450 (?)

• The KW Linuxfest Executive Board should have regular meetings
  • Monthly meetings to be held on Mumble
  • IRL meetings to be held as necessary at Egg Roll King Restaurant
  • Meetings will be more frequent as an event date approaches

• Time window for conference? (Later!)
  • Not in January, conflicts with StarCon https://starcon.io/
  • Not August to October 2019 (conflicts with Bob's schedule)

• First priority: Infrastructure!!!

• Text/Copy to display on website?
  • ->CJM will create, send to organizers mailing list for approval
  • Include the phrase: Established 2016

• Technical organizers to send their SSH keys to Sean Howard mailto:seanhoward@kwlinuxfest.ca for access to server

• Logo for KW Linuxfest?
  • ->Willem Jonkman will create a logo
  • ->Marc Paré will order business cards once a logo is created

• Suggestions for presentations (Brian Bentley)
  • Presentation at a beginner level
    • eg. Sandeep Johri's An End User Journey: https://kwlug.org/node/1118
    • "Want to try Linux?"
  • "Linux Projects", eg. Open Trip Planner https://www.opentripplanner.org/
  • Tim Hortons uses Linux

• Bring in others to make presentations
  • instead of having KW Linuxfest board members make presentations
  • But we can still be a fallback in case of lack of presenters

• Need a marketing person
  • Twitter, &c.
  • Time consuming!
  • Is marketing all done on Social Media?
    • No, still a need for posters, newspaper ads, radio ads
    • Also programmes for conference day
• But Platform First!!!!!

• Attendees:
  • UofW Computer Science Club: https://csclub.uwaterloo.ca/

• Presenters
  • Cryptography, Security, and Privacy (CrySP) Research Group: https://crysp.uwaterloo.ca/
  • Centre for Applied Cryptographic Research (CACR): http://cacr.uwaterloo.ca/

• Swag:
  • KW Linuxfest hats and T-shirts would be awesome
  • Later!!!

• Domain Registrar for kwlinuxfest.ca
  • We will use Andron Domains, owned by Randall Howard

• Are we trying to recapture this year's conference?
  • This does not give us much time
  • We will target next year, maybe early summer, or better in November 2019
  • Universities: Make sure we get student participation (avoid exams, &c)

Future Meeting Topics

• Sponsorships
  • Conflicts between competitors
  • Have sponsorships for a specific presentation