KW Linuxfest/Meeting-2018-08-23
Jump to navigation
Jump to search
KW Linuxfest/Meeting-2018-08-23
- When: 23 August 2018 from 7:00pm to 9:00pm iCal
- Where: Egg Roll King Restaurant, 85 Courtland Avenue East, Kitchener, Ontario Map
Contents
Agenda
Deliverables
for this meeting (in order of urgency)
- Stability of infrastructure
- KW Linuxfest Foundation
Meeting Notes
This was a joint meeting of KW Linuxfest and KWVoIP
- Participants: Colin J. Mills (KW Linuxfest), Marc Paré (KW Linuxfest), Sean Howard (KW Linuxfest), Bob Jonkman (KW Linuxfest, KWVoIP), Brian Bentley (KWVoIP), Sandy Hunter (KWVoIP), Willem Jonkman
- Audio File: none
Meeting start: 8:00pm
Priorities
- First: Get solid platform
- VULTR will be the host
- Web:
- Transfer web page ->CJM
- To contain info about KW Linuxfest; HTML to be as static as possible
- Easy to update
- Registration facility (to be done later)
- Transfer web page ->CJM
- Mail server ->Sean Howard
- Mailing lists:
- Organizers (currently on SOBAC server)
- Participants (exhibitors and presenters)
- Newsletter
- Mailing lists:
- Mumble server (Murmur) ->Sean Howard
- We're currently using the one on kwvoip.ca's server
- Mediawiki ->Sean Howard
- Currently on SOBAC server: http://sobac.com/wiki/KW_Linuxfest
- Nextcloud ->Sean Howard
- Currently on SOBAC server
- To be used as main calendar repository
- Organizational (currently https://sobac.com/owncloud/index.php/apps/calendar/p/JP0CQQ8I7G8AVB2N )
- Event Schedule (currently https://sobac.com/owncloud/index.php/apps/calendar/p/IDSJNUQZBOK4S36P )
- To be used as file sharing server (currently https://sobac.com/owncloud/s/HgmWQARgiWv6j4q )
KW Linuxfest Foundation
- A formal organization is needed
- Board of Directors
- Executive Officers appointed:
- Chief Executive Officer (President): Colin J. Mills
- Chief Financial Officer (Treasurer): Marc Paré
- Chief Technical Officer (SysAdmin): Sean Howard
- Secretary: Bob Jonkman
- Executive Officers appointed:
- Grants: ->Marc Paré
- Grantors will need a history of the organization
- Interview on Hacker Public Radio: https://hackerpublicradio.org/eps.php?id=2242
- Meeting minutes available on wiki: https://sobac.com/wiki/Category:KW_Linuxfest/Past_Organizational_Meetings
- Keep existing server https://kwlinuxfest.ca/ online for reference (until new server is available)
- Grantors will need a history of the organization
- Set up bank account: ->Marc Paré
- Banks will need list of Board of Directors; see these minutes.
- Bank or Credit Union?
- Mark will use the same institution he's used before
- Co-signers will be Colin J. Mills (CEO) and Marc Paré (CFO)
- Need Master Business License: ->Marc Paré
- Cost: about $60
- Needed for operating an organization with a name
- Proper styling: KW Linuxfest (capital KW, space, initial capital L, Linuxfest one word, no spaces)
- ->Marc Paré to look into Linux Foundation requirements for using Linux in the organization's name: https://www.linuxmark.org/
- Partnering with other Linux groups (Later)
- Local groups:
- Check WatCamp Calendar for others
- Reach out to Ohio Linuxfest: https://ohiolinux.org/
- Check with John Kerr ->Bob Jonkman
- BSDCan in Ottawa: https://www.bsdcan.org/
- DebConf (Debian Developer Conference): https://debconf.org/
- Venues
- Potential venue: Registry Theatre, $450 (?)
- The KW Linuxfest Executive Board should have regular meetings
- Monthly meetings to be held on Mumble
- IRL meetings to be held as necessary at Egg Roll King Restaurant
- Meetings will be more frequent as an event date approaches
- Time window for conference? (Later!)
- Not in January, conflicts with StarCon https://starcon.io/
- Not August to October 2019 (conflicts with Bob's schedule)
- First priority: Infrastructure!!!
- Text/Copy to display on website?
- ->CJM will create, send to organizers mailing list for approval
- Include the phrase: Established 2016
- Technical organizers to send their SSH keys to Sean Howard mailto:seanhoward@kwlinuxfest.ca for access to server
- Logo for KW Linuxfest?
- ->Willem Jonkman will create a logo
- ->Marc Paré will order business cards once a logo is created
- Suggestions for presentations (Brian Bentley)
- Presentation at a beginner level
- eg. Sandeep Johri's An End User Journey: https://kwlug.org/node/1118
- "Want to try Linux?"
- "Linux Projects", eg. Open Trip Planner https://www.opentripplanner.org/
- Tim Hortons uses Linux
- Presentation at a beginner level
- Bring in others to make presentations
- instead of having KW Linuxfest board members make presentations
- But we can still be a fallback in case of lack of presenters
- Need a marketing person
- Twitter, &c.
- Time consuming!
- Is marketing all done on Social Media?
- No, still a need for posters, newspaper ads, radio ads
- Also programmes for conference day
- But Platform First!!!!!
- Attendees:
- UofW Computer Science Club: https://csclub.uwaterloo.ca/
- Presenters
- Cryptography, Security, and Privacy (CrySP) Research Group: https://crysp.uwaterloo.ca/
- Centre for Applied Cryptographic Research (CACR): http://cacr.uwaterloo.ca/
- Swag:
- KW Linuxfest hats and T-shirts would be awesome
- Later!!!
- Domain Registrar for kwlinuxfest.ca
- We will use Andron Domains, owned by Randall Howard
- Are we trying to recapture this year's conference?
- This does not give us much time
- We will target next year, maybe early summer, or better in November 2019
- Universities: Make sure we get student participation (avoid exams, &c)
Future Meeting Topics
- Sponsorships
- Conflicts between competitors
- Have sponsorships for a specific presentation
Meeting adjourned 9:02pm
Meeting Notes taken by Bob Jonkman